WHAT INFORMATION DO WE COLLECT?
We ask you to voluntarily provide the following:
- Your Full Name
- Your Address
- Your Telephone No
- Your email Address
As a minimum we must have an email address to be able to send you information that you have requested to receive.
HOW DO WE RECEIVE YOUR INFORMATION?
We may receive information about you:
- when you choose to voluntarily subscribe to our mail list, normally via our website or by email or written request to add you to our mail list.
- From other third parties who may lawfully pass to us information about you.
WHERE IS THE INFORMATION STORED
Your information is stored on secure servers owned by a company called Mailchimp which is one of the leading mail clients. The procedures are highly secure and only Mr Paul Crotty, HPC IT Manager has access to it, using 2 factor authentication to access the database and email design facilities.
USING YOUR INFORMATION
To send you information about the activities of Harlestone Parish Council via email.
To contact you about specific activities of Harlestone Parish Council or in response to an issue that you have raised. We will not share or sell your information with any 3rd parties under any circumstances.
HOW LONG WILL WE KEEP YOUR DATA?
We will hold your data until you decide that you no longer wish to receive information from Harlestone Parish Council.
However if email sent by use repeatedly ‘bounces’ as undelivered the Mailchimp system automatically deletes your record.
We try to keep our website secure. However, you recognise when providing your information to us through our website or when you send us or ask us to send you any of your confidential information by email, that the internet and email communications over the internet may not be secure. We cannot be responsible for any loss or unauthorised interception of information transmitted via the internet which is beyond our control.
At the moment we do not have any persistent cookies associated with our website that gather any data about you.
Types of Cookies
Like their real-world counterparts, cookies come in different flavours:
- Session Cookies: These cookies store information about the activities users perform during a single session. They are used to persist data about your activities as you browse through a site but are erased at the end of your session.
- Persistent Cookies: You’ll also hear these referred to as tracking cookies. Persistent cookies remain on your hard drive until they expire or are erased. These are often used to manage user preferences over longer periods of time.
You can accept or decline cookies by modifying the settings in your browser. You can find Information on how to disable or enable cookies by visiting www.allaboutcookies.org
However remember that disabling some cookie will cause an activity to fail e.g. logging into your bank account.
PROVIDING INFORMATION TO US
You are responsible for informing us of any change in your details, such as a change of address. You have a right to ask us to correct any inaccuracies in the information we hold about you.
You have a right to ask what information we hold about you.
You may contact us at the address below for these purposes.
If you are under 16 please do not provide us with any personal information unless you have the permission of your parent or guardian to do so.
The Data Controller for the company is Mr Paul Thomas Executive Officer/Clerk
The Data Users are Mr Paul Crotty – HPC IT Manager – Fiftyseven Business Services
Executive Officer/Clerk address : The Old Bakehouse, Harlestone Village, Northamptonshire NN7 4EP
Telephone 01604 843637
Please note the Clerk works 20 hrs a week and there may be some delay in any response. Please leave a message when the office is closed.
version – 1 / 23rd May 2018