Data and Privacy Policy of HARLESTONE PARISH COUNCIL

This privacy policy applies to personal information we hold about individuals. It does not apply to information we hold about companies and other organisations.

We may update this privacy policy from time to time by publishing the amended version on our website.

HARLESTONE PARISH COUNCIL takes the privacy of your personal information very seriously and will only use your personal information in accordance with the current data protection law in the UK and this privacy policy.

WHAT INFORMATION DO WE COLLECT?

We ask you to voluntarily provide the following:

  • Your Full Name
  • Your Address
  • Your Telephone No
  • Your email Address

As a minimum we must have an email address to be able to send you information that you have requested to receive.

HOW DO WE RECEIVE YOUR INFORMATION?

We may receive information about you:

  • when you choose to voluntarily subscribe to our mail list, normally via our website or by email or written request to add you to our mail list.
  • From other third parties who may lawfully pass to us information about you.

WHERE IS THE INFORMATION STORED

Your information is stored on secure servers owned by a company called Mailchimp which is one of the leading mail clients. The procedures are highly secure and only Mr Paul Crotty, HPC IT Manager has access to it, using 2 factor authentication to access the database and email design facilities.

USING YOUR INFORMATION

To send you information about the activities of Harlestone Parish Council via email.

To contact you about specific activities of Harlestone Parish Council or in response to an issue that you have raised. We will not share or sell your information with any 3rd parties under any circumstances.

HOW LONG WILL WE KEEP YOUR DATA?

We will hold your data until you decide that you no longer wish to receive information from Harlestone Parish Council.

However if email sent by use repeatedly ‘bounces’ as undelivered the Mailchimp system automatically deletes your record.

OUR WEBSITE

We try to keep our website secure. However, you recognise when providing your information to us through our website or when you send us or ask us to send you any of your confidential information by email, that the internet and email communications over the internet may not be secure. We cannot be responsible for any loss or unauthorised interception of information transmitted via the internet which is beyond our control.

Our website may contain links to other websites outside of our group. Our privacy policy only applies to our website. We are not responsible for the content, privacy or security of other websites.

USE OF COOKIES ON OUR WEBSITE.

At the moment we do not have any persistent cookies associated with our website that gather any data about you.

Types of Cookies

Like their real-world counterparts, cookies come in different flavours:

  • Session Cookies: These cookies store information about the activities users perform during a single session. They are used to persist data about your activities as you browse through a site but are erased at the end of your session.
  • Persistent Cookies: You’ll also hear these referred to as tracking cookies. Persistent cookies remain on your hard drive until they expire or are erased. These are often used to manage user preferences over longer periods of time.

When you subscribe to our mail list you are directed to a Mailchimp site and they will use cookies as part of your subscription process. However disabling those cookies will disable the process. So you will not be able to subscribe.

DISABLING/ENABLING COOKIES.

You can accept or decline cookies by modifying the settings in your browser. You can find Information on how to disable or enable cookies by visiting www.allaboutcookies.org

However remember that disabling some cookie will cause an activity to fail e.g. logging into your bank account.

PROVIDING INFORMATION TO US

If you give us information on behalf of someone else, you confirm to us that you have their permission to do so and that they are aware of the contents of this privacy policy and do not have any objection to our processing their information in accordance with this policy.

You are responsible for informing us of any change in your details, such as a change of address. You have a right to ask us to correct any inaccuracies in the information we hold about you.

You have a right to ask what information we hold about you.

You may contact us at the address below for these purposes.

If you are under 16 please do not provide us with any personal information unless you have the permission of your parent or guardian to do so.

The Data Controller for the company is Mr Paul Thomas Executive Officer/Clerk

The Data Users are Mr Paul Crotty – HPC IT Manager – Fiftyseven Business Services

Executive Officer/Clerk address : The Old Bakehouse, Harlestone Village, Northamptonshire NN7 4EP

Telephone 01604 843637

Please note the Clerk works 20 hrs a week and there may be some delay in any response. Please leave a message when the office is closed.

version – 1 / 23rd May 2018